Consent to photographs and video recordings

I consent to Toll4Europe GmbH (Nymphenburger Str. 3c, 80335 München, contact@toll4europe.eu) taking photographs and video recordings during the event in which I may be identifiable. I also consent to Toll4Europe using these materials for internal and external communication, in particular: intranet, website, social media channels (e.g. LinkedIn and Instagram), newsletters, public relations and others.

Data protection information (Art. 13 GDPR)

• Controller: Toll4Europe GmbH, Nymphenburger Str. 3c, 80335 München, contact@toll4europe.eu. You can reach the Data Protection Officer at dataprotection@toll4europe.eu.

• Purpose and legal basis: The recordings are processed to document the event and for corporate communication. The legal basis is your consent under Art. 6(1)(a) GDPR. If the recordings are distributed or publicly displayed, this is also based on your consent under Sec. 22 KUG (German Art Copyright Act).

• Recipients: Toll4Europe GmbH, photographer and videographer (Neon Black UG, Julian Hartwig), social media platforms (e.g. LinkedIn, Instagram / Meta, Xing), press agency (Berkeley Kommunikation GmbH), newsletter tool (Brevo GmbH), IT and hosting providers for the Toll4Europe website (PLUSPOL interactive GbR, IONOS Cloud GmbH) and other parties in the marketing and communications sector. If published online, the recordings are accessible to anyone.

• Third-country transfers: Where we transfer personal data to social media operators in the USA (e.g. LinkedIn, Meta, X or YouTube), this is done on the basis of an adequacy decision by the European Commission (EU–U. S. Data Privacy Framework), provided that the relevant provider is certified under this framework; otherwise, it is based on the Standard Contractual Clauses pursuant to Article 46(2)(c) of the GDPR.

• Retention: We keep the recordings for as long as necessary for these purposes, for no more than 5 years, or until you withdraw your consent.

• Voluntary consent: Your consent is voluntary. If you do not consent, there are no disadvantages for you, and you can still take part in the event.

• Withdrawal: You can withdraw your consent at any time with effect for the future, e.g. by e-mail to dataprotection@toll4europe.eu. Processing carried out on the basis of your consent before the withdrawal remains lawful. After you withdraw, we will stop using the recordings. However, materials that have already been printed may not be recoverable.

Your rights as a data subject

Under the GDPR you have the following rights:

• Access: You can ask which data we process about you (Art. 15).

• Rectification: You can have incorrect data corrected (Art. 16).

• Erasure: You can have your data deleted, in particular after withdrawing consent (Art. 17).

• Restriction: You can have the processing restricted (Art. 18).

• Data portability: You can receive your data in a structured, commonly used and machine-readable format (Art. 20).

• Complaint: You can lodge a complaint with a data protection supervisory authority (Art. 77).

To exercise your rights, please contact dataprotection@toll4europe.eu.